Time Management

Time management is the act or process of working out sensible control over the time spent on certain actions, generally to increase efficiency or productivity. Time management may be helped by a range of skills, tools, and techniques used to achieve time when accomplishing specific tasks, projects and goals. This set covers a wide range of activities, and these include planning, allocating, setting goals, allocation, study of time spent, observing, organizing, planning, and highlighting. Initially, time management referred to just business or work activities, but eventually the term broadened to include personal activities as well. A time management system is a designed combination of processes, tools, techniques, and methods. Usually time management is a necessity in any project development as it determines the project completion time and scope.

Tips for time management at the workplace
  • Be Organized:Keep your files, notes and important papers in an orderly way so that you don't waste time looking for things. When you spend some time to set up your repetitive events and daily work you ultimately save a lot of time on a daily basis.

  • Clear Roles and Responsibilities:Ensure that roles and responsibilities are defined in the department. This helps the management to delegate the work in an organized manner. When a particular task is given to you, clarify all or any doubts and questions you may have. Moreover, you also need to know the roles that your colleagues, subordinates and seniors play in the assignment.

  • Have a to-do list:Maintain to-do list on daily basis according to priorities. It helps to focus on the right things to be taken first and check off the list items that have been completed it gives a sense of accomplishment. Preferably prepare a to-do list in the evening for the following day. When you go to bed you know you have already organized your work well for the following day.

  • Set priorities:The idea that 80% of tasks can be completed in 20% of the time. The remaining 20% of tasks will take up 80% of the time. This principle is used to sort tasks into two parts. It is recommended that tasks that fall into the first category be assigned a higher priority.80-20-rule can also be applied to increase productivity: it is assumed that 80% of the productivity can be achieved by doing 20% of the tasks. If productivity is the aim of time management, then these tasks should be prioritized higher.

  • Delegation:Depute the daily basis job so that more time is spent on doing what is important for the long term success. The time saved also helps in handling some of the emergency works.

  • Eliminate procrastination:Postponement of work by employees even if they have talents and skills but because of their laziness is known as procrastination. This ultimately piles up pending work assignments over a considerable amount of time. When a certain task is to be done, awareness should be there to start it immediately. This is the most important key to time management and career success.

  • Say No:Try to avoid over commitment, this leads to overload. On the other hand overload hinders quality and project delivery on time. Learn to say no to avoid overloading.

  • Avoid time wasters process:Avoid doing less important work first, or attending unnecessary meetings, chatting, calls, etc. Start a job with proper planning which will lead to success.

  • Time management in the workplace is a key to success. Personally mastering all these time management tools can release so much stress in the day, and make department and company more interactive and a better place to be in.

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